Administrative Assistant

Job Summary

The Administrative Assistant will support the law firm’s financial and administrative functions, ensuring accuracy in bookkeeping, compliance with statutory requirements, and efficient office management. This role involves handling daily accounting tasks, managing petty cash, filing returns (NSSF and PAYE), invoicing, and providing general administrative support. The ideal candidate will possess a foundational knowledge of accounting practices and a proactive approach to administrative duties.

Key Responsibilities

• Maintain accurate and up-to-date bookkeeping records, including recording financial transactions, reconciling accounts, and ensuring compliance with the firm’s financial policies.
• Manage petty cash, including disbursement, record-keeping, and reconciling expenses to ensure proper control and accountability.
• Assist in preparing monthly and annual financial reports as required.
• Prepare and file monthly NSSF and PAYE returns in compliance with local tax regulations, ensuring timely submission to avoid penalties.
• Keep updated records of statutory payments and support with any other regulatory requirements.
• Liaise with external auditors and tax authorities as needed.
• Generate and issue invoices to clients accurately and on time, following up on outstanding payments to ensure timely collection.
• Maintain an organized record of all invoices, receipts, and transactions to support transparent financial tracking and reporting.
• Prepare monthly billing summaries and support with accounts receivable reconciliation.
• Provide general administrative support, such as managing office supplies, filing documents, and maintaining an organized filing system for financial records.
• Answer client inquiries related to invoices and payments, providing professional customer service to uphold the firm’s reputation.
• Assist with any other administrative tasks as needed to ensure smooth office operations.

Requirements

• Diploma or Degree in Accounting, finance, Business administration or related field
• Proven experience with book keeping, petty cash management and filing tax returns (NSSF, PAYE)
• Basic knowledge of accounting software and office administration tasks
• Experience in a law firm is an added advantage

How to Apply:

All applications will be received and Reviewed through BrighterMonday Portal by Clicking on the 'Apply Here' section