File Manager

• File classification and filing: Responsible for the classification, numbering and filing of various company documents to ensure the systematic management of documents.
• Archive maintenance: Regularly check the integrity and availability of archives, update and maintain data in the archive system.
• File retrieval: Provide file retrieval services as needed to ensure that employees can find the required archive materials in a timely manner.
• File protection and confidentiality: Ensure the security and confidentiality of archives, and manage sensitive information in accordance with company policies.
• Electronic archive management: Participate in the digitization of company documents, convert paper documents into electronic archives, and manage them in the electronic archive system.
• File delivery and registration: Responsible for the delivery and registration of important documents to ensure the circulation record of documents within the company.
• Support administrative work: Assist in handling administrative tasks related to documents, such as copying, scanning and document sorting.

Job requirements:

• Education background: Technical secondary school or above, archive management, information management or related majors are preferred.
• Work experience: More than 1 year of archive management or clerical work experience is preferred.
• Skills: Familiar with the archive management system, strong organizational skills and meticulous work attitude, proficient in using office equipment (such as printers, scanners).
• Language Skills: Ability to understand and process documents in Swahili and English.