Assistant II- Human Resources

Responsibilities

• Manage, review, and respond to the HR internal and external communication flow, drafting correspondence and responding to queries from internal clients.
• Initiate online requisitions (in Agresso) for payment of regional HR-related services.
  
• Draft consultancy contract requests, facilitating required clearances and follow up on consultancy contract payments.
  
• Coordinate management of the staff medical schemes by facilitating hospitalizations, medical amendments including deletions, additions, renewals, and claims.
  
• Support management of Group Life Assurance (GLA) and Group Personal Accident (GPA) schemes by keeping staff updated on changes and send updated staff details to service providers.
  
• Working closely with the HR Analyst, track employee and student contracts ensuring adequate notice is provided for renewals and non-renewals.
  
• Support management of staff exit and separation processes and update staff/dependent records accordingly.
  
• Maintain schedule and coordinator calendar of activities for the monthly HR regional meetings.
  
• Support the monthly payroll process by consolidating inputs for the Uganda country office
  
• Facilitate required HR documentation to support project and institutional audits.
  
• Organize, compile, and update employee records both in physical files and electronically.
  
• Organize and coordinate staff welfare schemes and initiatives.
  

Requirements

• Bachelor’s degree.
  
• At least one (1) year of work experience in a similar position gained in an international organization.
  
• Good understanding of Uganda employment labor laws and practices.
  
• High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
  
• Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
  
• Excellent organizational and multi-tasking skills with a strong administrative service orientation.
  
• Full English language proficiency, both written and oral including the ability to organize and write clear and concise reports.