Data Clerk- Mbale

 The Data Clerk will be responsible for managing student health records, entering data accurately, and providing essential administrative support within the school health program. He/she will ensure that student health information is inputted and updated, confidential health records are maintained, reports are prepared, and support health staff with data management. The Data Clerk will play a key role in ensuring reliable access to student health data, essential for effective school health services and supporting the well-being of students.

Requirements

• Minimum Academic Qualifications: Bachelor’s degree in Statistics, Qualitative Economics, Computer Science, Population Studies, Economics and Statistics, Business Economics or a related field.
  
• Additional Training in M&E, data entry, records management, or healthcare administration is advantageous.
  
• Required Experience: Minimum of 2 years’ experience in data entry, administrative support, or record-keeping, ideally within a school or healthcare setting.
  

How to Apply:

Only qualified candidates who meet all the above requirements are invited to submit their recommendation letters recommended by their immediate supervisors, resume, copies of academic certificates or credentials and three referees. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers and email contacts.

All interested Candidates MUST fully fill the AIC Online Job Application Form, scan and save all the relevant documents requested for above as one document (labeled with candidate’s full names) and forward only online applications with the relevant credentials to:

https://www.cognitoforms.com/AIDSINFORMATIONCENTRE/AICSCHOOLHEALTHPROGRAMMEJOBS

• Accurately enter and update student health data, including immunization records, health screenings, and medical history, in the school’s records system or databases.
  
• Maintain health records, both physical and digital, in accordance with Uganda’s data privacy and health regulations.
  
• Organize, secure, and file health records, ensuring easy retrieval and confidentiality of all student health information.
  
• Maintain up-to-date files and oversee the proper handling and disposal of outdated records, as per local and institutional policies.
  
• Generate and prepare regular and special reports on health trends, common health issues, and attendance records for the school administration and local health authorities.
  
• Support school health staff by compiling data for audits, compliance checks, and health-related projects.
  
• Assist the school health team in planning and conducting student health screenings (e.g., vision, hearing, dental checks) by organizing documents, forms, and inputting data.
  
• Support health programs such as immunization campaigns and hygiene education by tracking student participation and maintaining accurate records.
  
• Liaise with parents and guardians to obtain necessary health documents, clarify information, and ensure data is up-to-date.
  
• Coordinate with school health personnel, teachers, and administrative staff to facilitate access to health data for authorized purposes.
  
• Ensure accuracy in data entry and regularly verify the completeness of records including HMIS EPI 017 (School Health Register), HMIS 073 (Child Register), HMIS ENV 002 (School WASH Report), etc.
  
• Uphold confidentiality and adhere to Uganda’s health privacy regulations, safeguarding the integrity and security of all student health records.
  
• Any other duty assigned.