Documentation Officer / Librarian

To manage the Library collection, provide services to library Users, as well as maintain systems for document/information access, storage and security.

Requirements

Qualifications:

• Bachelor’s Degree in Library and Information Science or Bachelor of Information Systems or Bachelor of Records and Archives Management
  
• Post Graduate Diploma or Master’s degree in Information Systems or Information Science from a recognized awarding institution.
  

Experience:

• At least 6 years working experience at the level of a Librarian in a public or any other reputable private Organization/academic institution
  

How to Apply:

All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to recruitment@uac.go.ug

Applicants should attach the following to their applications

• Letter expressing interest
  
• Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
  
• Copies of relevant academic/professional certificates
  
• Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
  
• Copy of National Identity Card
  

• Package, distribute and circulate HIV/AIDS related information materials including strategic documents, reports, factsheets, messages and any other materials produced by and within UAC to stakeholders and the public.
  
• Organize and effectively manage an up-to-date Documentation Centre through sorting, cataloguing, and labelling documents in accordance with set policies and regulations.
  
• Respond to inquiries and establish document retrieval systems and procedures to facilitate easy access, retrieval, and distribution of documents.
  
• Ensure safe custody of UAC information resources, through confirming that authorized personnel access and retrieve information easily.
  
• Update and populate UAC Information Resources.
  
• Participate in the development, updating and implementation of the document management policies and procedures.
  
• Preserve information for extended period for HIV/AIDS Museum and Information Centre by assessing the organization’s information retention needs.
  
• Provide technical support and guidance to UAC knowledge and information management initiatives including exhibitions, campaigns and advocacy events both at national and district level.
  
• Advise the Commission and stakeholders on the appropriate use of and access to information both in electronic and hard copies.
  
• Prepare Documentation Centre/ Library monthly performance reports.
  
• Support and train employees and stakeholders on information usage, document handling and information management processes.