Finance Assistant Intern job at UNHCR

Background information/Organizational Context (brief introduction on UNHCR and on the functional unit/office where the intern will be placed, highlighting the benefits of undertaking an internship):

The Finance Assistant is normally supervised by an Admin or Finance Officer who defines work objectives and provides regular advice and guidance. The incumbent’s workload and the assignments will remain under constant scrutiny and direction of the supervisor. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials and suppliers to exchange information.

Duties and Responsibilities

• Financial transactions and reconciliations are processed in line with relevant policies and procedures.
  
• Assist newly arriving or departing international staff members on opening/closing bank account; process their entitlement upon assignment.
  
• Coordinate with all Finance colleagues in the AoR and take meeting minutes.
  
• Liaise with other functional units who work closely with Finance Unit on relevant issues as assigned by the supervisor.
  
• If applicable, may be required to assist in the preparation of the VAT refund submissions and monitoring of the reimbursable amounts.
  
• Maintain efficient and timely archiving system of physical and electronic files to ensure that all documents are accounted for.
  
• Help prepare documentation and data for internal and external audits.
  
• Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
  
• Provide general administrative support to the Finance Department.
  
• Perform other related duties as required.
  

Minimum qualifications required:
In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Be either a recent graduate (having completed their studies within two years of applying) or a current student in a graduate/undergraduate school programme from a university or higher education facility accredited by IAU/UNESCO; and
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of UNHCR.
  
• Proficiency in Microsoft Office Suite, especially Excel
  
  

Eligibility:
In order to be considered for an internship, candidates must meet the following eligibility criteria:

• Recent graduate (those persons who completed their studies within one year of applying) or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
  
• Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization.
  
• Have professional certificates and or License on Finance, Business Administration, accounting
  
• An individual whose father, mother, son, daughter, brother or sister is a staff member of UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.

Desirable qualifications and skills

• Experience in working with refugees/IDPs, or with finance/admin or achieving activities is desirable.
  
• Basic understanding of financial principles and accounting practices.
  
• Strong analytical and problem-solving skills.
  
• Good communication and interpersonal skill

Conditions

• It is a full-time role with working hours starting from 08:00am to 05:30pm Monday to Thursday and 8:00 to 02:00 on Friday (40 hours per week). The successful candidate will be assigned to support the team in Adjumani, Uganda.
  
  

Allowance

• Interns who do not receive financial support from an outside party will receive an allowance to partially help to cover the cost of food, local transportation and living expenses.