FINANCE MANAGER

Duties and Responsibilities 

KEY RESULT AREA 1: OVERSEE ALL FINANCIAL PROCESSES FOR ONEWORLD HEALTH IN UGANDA 

• Lead the budgeting process: Develop, review, finalize, and oversee budgets that represent and align with organizational objectives and programmatic activities. 

• Regularly review the accounts of all medical and administrative facilities to ensure financial transactions have been entered correctly and on a timely basis, making adjustments as needed to ensure the integrity of the financial statements at all times.

• Support the procurement process to ensure the organization is working with approved vendors and receiving value for money. 

• Ensure best practices are being followed for bidding on capital projects, including construction, renovation, and equipment procurement.

• Ensure monthly bank reconciliations of all bank accounts and periodic Petty Cash audits.

• Coordinate payroll processing for the organization, ensuring that statutory deductions (PAYE, NSSF, and Local Service Tax) are reported and paid on a timely basis and in accordance with statutory regulations.

• Oversee and ensure reconciliation of employee payroll records.

• Respond to informational requests from the Country Director and HQ staff and be the main point of contact for all financial information. 

KEY RESULT AREA 2: STRENGTHEN AND ENFORCE FINANCIAL POLICIES WITHIN THE ORGANIZATION 

• Develop and document accounting and financial policies and procedures to ensure processes are efficient, the risk of fraud and error are minimized, and that accurate and complete financial statements are generated on a timely basis.

• Policies and procedures must incorporate an appropriate level of internal control to ensure granting organizations’ regulations and requirements are observed.
  

• For internal audits, develop checklists to conduct monthly reviews to ensure balances in QuickBooks are correct and properly supported and that accounting practice complies with the organization’s policies and procedures and IFRS. 

KEY RESULT AREA 3: ENSURE COMPLIANCE WITH UGANDAN TAX AND OTHER GOVERNMENT REGULATORY REQUIREMENTS 

• Ensure Withholding Tax is processed correctly, and Income Tax returns are submitted on time and in agreement with the audited financial statements.

• Maintain accounting records to ensure a proper audit trail and that documents are securely stored in compliance with Ugandan regulations.

• Oversee the external audit process, providing detailed working papers to support the auditors, and reviewing the draft audited statements to ensure all details are correct.

• Maintain proper insurance for all OneWorld Health assets and staff. 

KEY RESULT AREA 4: PROVIDE FINANCIAL REPORTS REQUIRED BY INTERNAL AND EXTERNAL STAKEHOLDERS 

• Develop and produce reporting protocols to provide weekly, monthly, quarterly, and annual financial reports that monitor budget to actual activities.

• Prepare and review annual, quarterly, monthly, and weekly cash flow reports and forecasts.

• Support U.S. finance team in preparation of consolidated reporting and U.S. audit. 

• Develop, monitor, and report on grant fund accounting in line with donor requirements.

• Provide technical and financial inputs to support grant proposals. 

KEY RESULT AREA 5: CREDIT CONTROL  

• Spearhead the implementation and revision of comprehensive credit  policies and procedures, for both insured/corporate and cash-paying patients.

• Support the organization to continuously assess and manage credit risk based on payment  history, financial stability and policy changes of insurers/corporate clients and develop  contingency plans to address potential problems before they impact operations.

• Provide technical leadership to the credit control team, providing guidance and oversight  in daily operations, ensuring a high standard of work and team proficiency.

• Present monthly reports detailing aged receivables, insurance/corporate claim statuses,  payment trends, status of applied payments and potential financial risks to the relevant  OWH oversight team. 

• Streamline the process of insurance/corporate claim submissions and follow-ups including  robust strategies to minimize claim rejections and improve dispute management to ensure  rapid turnaround in receivables.

• Manage sensitive matters involving significant customers that may require renegotiations  of terms or interventions in cases of disputes or high-risk accounts. 

KEY RESULT AREA 6: TRAIN, COACH, AND MANAGE KEY STAFF 

• Supervise, train, and appraise all accounting staff. 

• Provide support and maintain a competent and motivated team through constructive feedback, coaching, and mentoring. 

• Ensure accounting staff are following policies and procedures for all facilities as they enter invoices, reconcile inventory, process payroll, ensure monthly checklists are completed and sent to the US finance team, and other accounting activities. 

BEHAVIORAL COMPETENCIES 

Service

• Demonstrates a positive and supportive attitude towards patients and business  partners. 

• Develops new and innovative solutions to improve clinical/business processes.

• Ability to proactively solve problems in response to internal and external customer  needs. 

Humility 

• Seeks out feedback and applies it to make improvements, develop plans and  implement strategies that help the organization meet its objectives. 

• Learn from mistakes. 

• Demonstrates respect for others by listening, collaborating, and affirming team  contributions. 

Integrity

• Honest, encourages openness and transparency.  

• Demonstrates reliability and trustworthiness. 

• Takes responsibility and accountability for actions. 

Empowerment

• Fosters customer relationships based on mutual trust and respect.  

• Upholds patient autonomy and informed decision making. 

Love

• Emphatic and compassionate 

• Proactively manages conflict through dialogue and negotiation. 

Dignity

• Values and practices fair and equal treatment of others. 

PROFESSIONAL QUALIFICATIONS 

• A Bachelor’s (honors) degree in Commerce, Accounting, or Finance 

• A minimum of 5 years’ experience in a similar  position with at least 3 years in a Non-Government Organization.

• A professional qualification in Finance or Accounting (CPA/ACCA).

• Excellent computer skills; at a minimum, an advanced understanding of Microsoft Excel and QuickBooks Online, Point of Sale platforms and other financial software. 

• A Master’s degree in Financial Management, Accounting, Economics, Business Administration or a related field from a recognized institution would be an added advantage.

ADDITIONAL SKILLS & COMPETENCIES 

• A team player with excellent interpersonal and communication skills. 

• A good command of both written and spoken English.

• Diligent and detail oriented with strong problem-solving skills.

• Excellent management skills.

• Patient and encouraging; able to build and develop the capacity of others.