Fleet Management Assistant

JOB SUMMARY

Reporting to the Project Administrator the Fleet Management Assistant will be responsible for selection and maintenance of all operational vehicles, including day-to-day vehicle monitoring and reporting, reconciliation and analysis of vehicle/fleet operation expenses as well as other logistical-related issues of UPHIA 2024/2025 field data collection.

KEY TASKS AND RESPONSIBILITIES:

• Oversee assigned vehicle operations and make direct reports on their performance and other operational requirements for the survey vehicles
• Ensure preventive maintenance programs are carried out as per schedule and monitor post-repair performance of all vehicles
• Supervise activities related to dispatching, routing, and tracking vehicles including sample and supplies vehicles
• In collaboration with the senior survey coordinator, plan, organize, and manage the deployment of vehicles to ensure that the work is accomplished promptly and consistent with organizational requirements.
• Support the Procurement and Logistics Manager in direct investigations to verify and resolve vehicle complaints and breakdowns.
• Maintain daily vehicle inspection reports.
• Oversee proper use of fuel rations; maintain a log and account for fuel usage including monthly fuel reconciliations for all vehicles. Ensuring all fuel reports are accurate and timely.
• Work closely with the Procurement and Logistics Manager to oversee and schedule fleet maintenance and repairs with a car hire company for hired vehicles
• Develop, maintain, and ensure adherence to disciplinary procedures for drivers and coordinate their orientation program during the data collection.
• Review or coordinate the review of driving permits for all car hire drivers to make sure they have all the necessary permits and driving licenses.
• Support the Satellite Laboratory Logisticians in the transportation of lab supplies on set up of Satellite Laboratories.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Fleet Management, Logistics, or equivalent
• Minimum 2 years’ experience in a similar position

PREFERRED KNOWLEDGE, ABILITIES AND SKILLS

• Good knowledge of Uganda Road Traffic regulations and requirements.
• Good interpersonal and team-building skills.
• Excellent analytical and problem-solving skills.
• Effective writing, verbal, and listening communication skills.
• Attention to detail and high level of accuracy.
• Ability to maintain a high level of accuracy and confidentiality concerning organisation files.
• Very effective organization and time management skills.
• Be flexible, honest, and trustworthy and with a sound work ethic.
• High ethical standards and professionalism.

TRAVEL REQUIREMENTS

• May require periodic trips to partner sites, field sites, and/or off-site meetings within Uganda.

HOW TO APPLY

Persons interested in this position should apply via this link: https://makerere-universityschool-of-public-health.breezy.hr/p/eeaaa4ca5fc5-warehouse-officer AND also send a copy of their signed application letter, updated curriculum vitae, and academic documents stating at least two referees as ONE PDF DOCUMENT to recruitment@musph.ac.ug no later than 5:00 PM on Friday 25th October 2024. The application should be addressed to the Dean, School of Public Health, Makerere University and the position applied for should be email reference.

Please provide reliable 24-hour phone contact.

Only short-listed candidates will be contacted for interviews.