Procurement And Inventory Officer

Job Summary:The Procurement and Inventory Officer is responsible for managing the end-to-end procurement process, ensuring the timely acquisition of quality goods and services while optimizing costs. This role also oversees inventory control, stock management, and supplier relationships, ensuring efficient operations and compliance with company policies.

Qualifications:

• Bachelor’s degree in Procurement and Logistics Management.
  
• Minimum of 3 years of experience in Procurement and Logistics management, and proper documentation.
  
• Must be reliable and flexible with work.
  
• Excellent written and verbal communication skills.
  
• Proven computer skills in Microsoft Office software.
  

Preferred Qualifications:

• Knowledge of ISO standards.
  

Procurement

• Ensure that all Soleil Power procurement of goods and services is completed according to the established Standard Operating Procedures at all times and completed within the timeframes stipulated in the policy and programs department work plans.
  
• Ensure quick, efficient and supportive services for projects is provided with communication/feedback regarding difficulties and concerns.
  
• Prepare, maintain and file all documents related to Operations for audit purposes (such as Purchase Request Forms; Request for Quotations; Comparative Bid Analysis; Purchase Orders, contracts and all Tender documents) electronically.
  
• Ensure an accurate and detailed monthly operational tracking report is prepared.
  
• Ensure that procured goods are received, registered, and dispatched in an efficient and accountable manner.
  
• Periodically conduct supplier performance evaluation of the provided services and include observations, challenges and suggested solutions in the report for future use/improvement of logistics related practices.
  
• Manage supplier pre-qualification processes and contracts.
  
• Negotiate pricing and supply contracts for better deals.
  
• Maintain an updated price list/catalog of all operational and frequently procured items.
  
• Adhere to and implement Operational policies and procedures in accordance with RTV standards.
  
• Suggest updates to the Operational policies, procedures, and SOPs based on best practices as might be required
  

Inventory Management

• Ensure that all items moving through stores are handled in accordance with Soleil Power policies and procedures and in a timely manner.
  
• Maintain proper store documentation for all project materials/items and keep updated stock management documents at all times.
  
• Produce a monthly stock report and share it with the finance department to facilitate efficient use of items in the store while aiding re-stocking.