Procurement Manager

Main Purpose of the Job

The Procurement Manager is responsible for overseeing the purchasing activities and ensuring that the university's procurement processes are efficient, transparent, and aligned with organizational goals. The role involves managing supplier relationships, developing and implementing procurement strategies, ensuring compliance, and optimizing costs while maintaining the highest standards of quality, sustainability and ethics. The Procurement Manager plays a pivotal role in supporting the university’s academic, administrative, and operational needs through effective procurement of goods and services

Key Duties and Responsibilities

1. Lead the development and implementation of the procurement strategy in line with the University’s strategic goals and objectives

2. Manage procurement activities for university projects, equipment, supplies, construction, and other services, ensuring alignment with academic and operational timelines and budgets

• Forecast purchasing needs, identify opportunities for cost saving and ensure timely delivery of goods and services
• Engage strategic sourcing and a competitive bidding process, including requests for proposals and quotations and secure competitive pricing and terms from suppliers.
• Monitor budgets, optimize procurement costs and budget allocations while maintaining high quality standards.

3. Supplier Management

• Establish and manage strategic relationships with suppliers and vendors to ensure consistent supply of quality products and services
• Conduct supplier evaluations, negotiations, and contract management to ensure the best value for the university
• Perform regular supplier evaluations, audits and due diligence to ensure they comply with both University and regulatory standards.

4. Participate in the development, review, implementation and monitoring of compliance with procurement policies and procedures

• Conduct awareness and training sessions on procurement policies, processes and procedures and communicate changes as necessary
• Communicate updated policies and procedures to all stakeholders, including procurement team members, department heads, and suppliers, ensuring a clear understanding of compliance expectations
• Conduct annual training and orientation sessions for procurement committee members
• Develop and implement tools and resources, such as procurement manuals, checklists, and templates, to facilitate policy compliance across all university departments.

5. Implement risk management strategies, including supplier risk assessments and contingency planning

6. Maintain accurate records of all procurement transactions and prepare procurement reports to the Executive Director.

7. Promote environmentally and socially responsible procurement practices in alignment with the university’s ESG (Environmental, Social, Governance) goals

8. Lead and manage the procurement team, providing guidance, mentorship, and performance management

9. Personal and Professional Development; Under take personal and professional development to support continuous skills development in order to stay abreast and adaptive to current trends for enhanced performance and career advancement.

• Participate in relevant professional development programs such as, industry specific trainings, self-paced learning or workshops, participate actively in professional networks and other relevant Continuous professional development opportunities
• Participate in learning and development sessions organized by the University or within the department

10. Personal Discipline and Ethical Conduct; The role holder is expected to maintain the highest standards of professional discipline, adhere to the Code of Ethical Conduct and values and ensure that their conduct aligns with the University Values

Knowledge Skills and Abilities

• Strong leadership and team management skills.
• Excellent negotiation, communication, and interpersonal skills.
• Business Acumen
• Strong analytical and problem-solving abilities.
• High level of integrity and ethical decision-making.
• Ability to work in a fast-paced environment and handle multiple priorities.
• Attention to detail and commitment to excellence.
  
• Flexibility and willingness to work long hours.
• Bachelor’s Degree in Procurement or Supply Chain Management. A Master’s degree or professional certification e.g CIPS.
• At least five years of working experience in a busy environment

How to Apply:

All applications will be received and Reviewed through BrighterMonday Portal by Clicking on the 'Apply Here' section

Line Manager’s Signature: Date: