Program and Administrative Assistant

Duty station: Kotido district

Job Summary:

Uganda Women’s Effort to Save Orphans (UWESO) is seeking the services of a highly self-driven, motivated, and result-oriented Program and Administrative Assistant to support her USAID-funded Orphans and other Vulnerable Children, North East Activity (OVC-NEA) team. The successful candidate will support the District Program Officer by providing programmatic and administrative support to ensure the efficient implementation of program activities.

Key roles and responsibilities:

Planning and Implementation

• Support program planning, implementing, and monitoring of OVC initiatives at community and facility level
• Assist in developing and updating work plans, budgets and reports.
• Assist in coordinating the OVC transition activities, events, and meetings
• Coordinate the OVC beneficiary household graduation processes
• Support case workers in developing and updating case plans
• Support training and capacity-building initiatives for caseworkers (social worker/facility case workers/para-social worker)
• Document Activity success stories, Lessons learnt and best practices

Monitoring and Evaluation

• Collect, record, review and analyse OVC data for program beneficiaries
• Monitor Activity progress and provide feedback to stakeholders
• Generate reports for OVC Activity monitoring

Collaboration and coordination

• Liaise with government agencies, NGOs, and stakeholders to foster linkages for OVC beneficiaries
• Support communication between stakeholders, partners and beneficiaries
• Participate in coordination meetings at district and lower level government levels.
• Compile and share line lists of graduated OVC household beneficiaries with local government to facilitate linkages to other partners.

Administration

• Manage and maintain OVC Activity case files and documents
• Maintain inventory of Activity Assets and ensure effective management of Activity supplies, materials and other resources
• Assist in budgeting, tracking finances, providing accountabilities and preparing reports;
• Coordinate travel arrangements, fleet management, logistics and procurements
• Provide reception and customer services
• Assist in putting together funds requisitions, staff monthly reports, and any other supporting documents and submit them in a timely manner to the Finance office for review and payment.
• Assist in fuel management.
• Oversees the general cleanliness and functionality of the office.

Essential Qualifications

• Minimum of a Diploma in Social Work and Social Administration, Development Studies, Adult and Community Education, Public Health or any other related field.
• 1 year experience in planning, implementing and monitoring OVC programs.

Skills and competencies

• Computer skills (MS Word, MS Excel)
• Motorcycle riding skills
• Communication and interpersonal skills
• Cultural sensitivity and awareness
• Analytical skills
• Able to speak the local language – Ngakarimojong (a must).
• Experience working with OVC preferably in an HIV care context.