Project Administrative Officer

QUALIFICATIONS AND OTHER COMPETENCIES

 Should have Honours Degree in Business Administration, Management, or any related field

 Should have (3) years working experience in administrative roles, office management, or asimilar position.

 Training in records management is an added advantage

 Have excellent verbal and written communication skills to interact with staff and clientseffectively.

 Strong organizational abilities to manage office supplies, schedules, and company recordsefficiently.

 Ability to resolve administrative and operational issues promptly and efficiently.

 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook

 Ability to prioritize and manage multiple tasks while meeting deadlines.

 Meticulous in record-keeping, document processing, and managing sensitive information

 Facilitate communication between DCS project teams, stakeholders, and other Departmentsand ensuring deadlines and milestones are met.

 Oversee the maintenance, organization, and archiving of all project-related documents,including contracts, reports, and correspondence.

 Manage the procurement of supplies, equipment, and services required for the project, aswell as keeping track of the inventory.

 Organize meetings, workshops, and events related to the project, ensure schedules aremaintained and venues are arranged.

 Identify potential administrative risks and work with the project team to implementmitigation strategies.

 Assist in the communication with external partners, funders, and other key stakeholders,maintaining positive relations.

 Prepare and submit monthly, quarterly and annual reports on activities of the DigitalConformity Stamps (DCS) project.