Project Document Coordinator

Responsibilities

• Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
  
• Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
  
• Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
  
• Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
  
• Gather, review and finalize slides to avoid any inconsistency
  
• Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
  
• Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
  
• Accountable for ensuring all required documents are ready and available for internal and external meetings.
  
• Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
  
• Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
  
• Participate to meetings with contractors, PAU and other relevant stakeholders as required.
  
• Maintain and report on KPIs on monthly basis.
  
• Lead the effort to develop robust reporting tools.
  
• Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
  
• Work closely with Project teams based in Uganda and United Kingdom.
  

Requirements

• Qualification: Bachelor of Arts or  Science degree in Business Management, International Relations, Communication.
  

Experience:

• Minimum 3 years of experience in Oil and Gas Project.
  
• Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
  
• Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
  
• Excellent writing, presentations and communication skills.
  
• Excellent interpersonal, experience in dealing with different cultural background and multi locations.
  
• Excellent organizational capacities and some understanding of engineering, technical documentations.
  
• Team player, capable of coordinating multiples and complex documents.
  
• Ability to propose solutions to blocking points for management approval.
  
• Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum).