Project Manager

Terms of Reference for recruitment of Staff for Good Neighbors International Uganda

About us

Good Neighbors is an international humanitarian and development Non-Governmental Organization in General Consultative status with the (UNECOSOC) United Nations Economic and Social Council. Established 1991 in South Korea, the organization currently conducts missions around the world to improve quality of life and education standards, as well as to provide aid in areas of civil unrest or natural disaster. In order to develop and achieve the NGO objectives, Good Neighbors International Uganda is seeking to recruit the following employees:

Project: Good Neighbors International Program and Sexual and Reproductive Health and Rights (SRHR) Improvement Project for the Girls in Jinja District

Reports to: Technical Manager, Country Director

Location: Jinja Field Office

Contract: 1 year (3 months of probation and renewable based on the evaluation)

Purpose

Project Manager will support the direction, management, and oversight of all aspects of the KOICA Project “Sexual and Reproductive Health and Rights Improvement Project for Girls in Jinja, Uganda”, ensuring that policies and procedures are followed according to organization needs and communities in general. S/he will be involved in operations, communications, planning programs, Design, and Monitoring and Evaluation (DME) as well as staff management, mentorship, and development.

Accountabilities & Responsibilities:

1. Supervision of the KOICA Project which includes;

• Day to day directions and monitoring of progress of work.
• Ensure office annual plans, job description and team individual plans are set annually and followed for implementation
• Assist on staff planning and recruitment based on office needs.
• Conduct staff performance evaluations according to organization schedules, requirements and procedures and support management in making decisions following performance results.
• Conduct weekly office meetings, assess status and progress of work and report to Country Director and Technical Manager on a weekly basis.
• Prepare, check, review and approve reports, staff applications, work plans, financial documents and other documents within the department, ensuring accuracy, quality, donor compliance and timely submission.
• Ensure all the project indicators’ targets are met according to the M&E framework and make appropriate and timely recommendations if it needs to be modified.
• Ensure operation of the KOICA team, procedures and systems are efficient and implemented based on organization needs and requirements.

2. Ensure that all KOICA team acts as efficient and client-oriented for program and project implementation activities.

3. Oversee the baseline, midline and end line study for the project.

4. Coordinate and establish partnership with stakeholders including government, schools, health centres and other relevant organizations in the community.

5. Review and consolidate, and submit thematic/periodic reports, annual action plans (including Log frame, working budget plan, and yearly action plan) and activity plan of the Project

6. Consolidate and submit monthly progress reports (including data for PDM indicators and budget execution rate) to the Technical Manager (TM)

7. Planning, Implementing, and finalizing procedures and projects for construction works including Girl Friendly Spaces (GFS), WASH facilities and modification of the existing structures at schools (Annual construction plan and periodic progress should be submitted)

8. Organizing meeting with government, schools, partner organizations, and other stakeholders relating the project activities.

9. Overseeing and organizing monitoring and evaluation of all assigned projects including setting M&E plan, tools and submit analysed report.

10. Plan, execute and manage project development from beginning to end.

11. Liaison with project stakeholders on an ongoing basis.

12. Organize periodic/regular meeting and preparing and submitting meeting minutes to Country Director and Technical Manager.

13. Develop network and partnership with national/regional/international institution, keeping abreast of environmental, policy economic, social, political and religious conditions in country

14. Oversees project sites, ensuring efficient operations for GNIUG field office ensuring cost recovery and budget expenditure of the project is not less than 70% of monthly planned budget.

15. Required to achieve 100% of annual PDM outcome/output indicator targets

16. Required to attend at least 3 courses as provided by GN academy or by any other training institution including any other courses prescribed by GNIUG, aiming to develop knowledge and capacity in own work.

17. Identify/secure relevant funding resources and prepare concept notes.

18. Fully understand the KOICA regulations and procedures and guide the KOICA project team regarding financial reports and requirements, M&E, regular reporting process and others.

Qualifications:

• A master’s degree in Social Sciences, Community Development, Gender and international relations, or related field.
• Fluent written and spoken command of the English and local languages are an added advantage (Lusoga, Luganda).

Experience

• Minimum 10 years relevant work experience in Community Development Projects (preferably gender or SRHR related field) and 5 years’ experience in management level of full-time paid professional experience in designing and implementing M&E frameworks for health, education, gender and development projects.
• Strong proficiency in project management, documentation and reporting.
• Excellent organizational, interpersonal, and communication skills.
• Familiarity with policy design and implementation with local governments.
• Previous work experience in the development work, preferably with international development partners, government, and non-state agencies.

Abilities and skills

• Ability to work efficiently in a multi-cultural environment with team spirit
• Ability to prioritize tasks and multi-task under tight deadlines in a fast-paced work environment
• Ability to adapt and exercise flexibility to changing situations and complete the necessary office administrative tasks.
• Exceptional time, task, and resource management skills
• Strong problem solving, critical thinking, coaching, verbal and written communication skills
• Project planning and management, skills
• Attention to detail and a commitment to producing high-quality work.
• Demonstrated commitment to promoting transparency and accountability.
• Project Management – Competent and experienced in project planning, implementation, results-based monitoring and evaluation and redesigning, budget development tracking and reporting.
• Interpersonal – Relates and works very well with people from different cultures with diverse groups of people in multicultural, team-oriented environment and backgrounds
• Research – Competent in social research study designs, analyses and writing.
• Computer proficiency in Ms Word, Excel, Power point, and Internet access.

Values.

• We value respect of human rights, transparency, professionalism and continuous improvement, accountability, and collaboration.

Benefits.

• Attractive salary and employee benefits including health insurance, annual leave, etc.

Work environment

• Multi-cultural and highly monitored environment, beneficiaries and stakeholders from all walks of life, exposure to delivery of skills in computer and statistical packages.

Core Competencies

• Professionalism and Accountability
• Sincerity, Patience, tact and the ability to earn the trust of others
• Stakeholder and staff relationship management
• Time Management Skills and Punctuality
• Beneficiary and results focused
• Teamwork and good motivational organizational skills.
• Community development techniques.

How to Apply:

All applications will be received and Reviewed through BrighterMonday Portal by Clicking on the 'Apply Here' section