Senior Records Management Officer

QUALIFICATIONS AND OTHER REQUIREMENTS

 Honours degree in either Records and Archive Management, Information Science, or Library

Information Management from a recognised University / Institution

 Post Graduate Diploma in Records Management is an added advantage

 Minimum of 5 years’ working experience in Records Management

 Should have taken competence based training in the Records Management field

 Must be computer literate with skills in MS Word, Excel, PowerPoint and the Internet

applications

Establish and implement proper records creation, storage, use, and preservation and

disposal management system.

 Design a records classification scheme based on UNBS business activities.

 Provide technical support to directorates, departments and sections on matters related to

management of records.

 Compute staff leave, generate data by establishing the outstanding leave balances and make

a monthly report on the status of leave in UNBS as stipulated in the UNBS Human Resource

Management Manual (HRMM)

 Design an appropriate records tracking system within the organization

 Liaise with the IT department to advance the computerization of records management in the

organization.

 Establish and manage the archive and ensure that permanent historically valuable records

are appropriately accessed

 Coordinate, supervise, monitor and report on contracted HR services in line with

procurement guidelines

 Prepare periodic Performance reports for all activities under Records Management function

 Review and update Records Management, retention and disposal