Procurement Team Leader

Requirements

• The applicant for the role should hold at least a minimum of a bachelor’s degree in Procurement, Business Administration (Procurement), Economics or other relevant discipline.
  
• Chartered membership of CIPS or similar organisation is required.
  
• A relevant master’s degree is an added advantage.
  
• A minimum of five (5) years’ working experience in a reputable organization with at least three (3) years at Manager level.
  
• Computer literacy in Microsoft applications and database management.
  
• Proficiency in Procurement system software and knowledge of Management Information systems.
  
• Must be willing to live up to organisational values and strong work ethic.
  
• Strong report writing and presentation skills.
  
• Possess excellent communication skills.
  
• Have a high level of personal and professional integrity.
  
• Able to exercise confidentiality and sound judgement
  

Strategy and policy development.

• Regularly review the Watoto Church Ministries Procurement policy, guidelines and procedures to ensure that they are in line with international standards and Ministry needs.
  
• Take lead in the coordination of the Annual Master Procurement Plan in liaison with other Team Leaders.
  
• Maintain and regularly update the approved Annual Master Procurement Plan.
  
• Take lead on the Procurement needs assessments, strategy formulation, and administer Procurement risk mitigation strategies for Watoto Church Ministries.
  
• Source for cost-effective and good quality supplies and services, locally and internationally.
  
• Generate and maintain a procurement framework with standard timelines for both local and international purchases.
  

Procurement management and disposal processes.

• Provide technical oversight and ensure effectiveness of the procurement processes, systems, and implement improvement plans.
  
• Manage all procurement and disposal activities in line with the Procurement and Finance policies.
  
• Coordinate arrangements for the negotiation process and provide support in the preparation of final contracts.
  
• Carry out market intelligence and evaluate cost trends and implement cost containment strategies.
  
• Research and advise on applicable custom processes and tariffs relevant to all product categories.
  
• Timely arrange for marine insurance coverage for all shipments.
  
• Ensure that complete and accurate procurement records are maintained.
  
• Act as the secretariat to and implement the decisions of the Contracts and Evaluation Committee.
  

Vendors / Providers Relationship management.

• Source and evaluate strategic providers.
  
• Maintain an updated prequalified suppliers list.
  
• Monitor and evaluate vendor performance to optimize performance.
  
• Develop and maintain vendor relationships.
  
• Ensure effective contract implementation and service delivery.
  
• Support periodic reconciliations with suppliers.
  

Human resource management and development.

• Participate in the recruitment, onboarding, orientation and performance appraisal of team members.
  
• Ensure that team members have clearly defined job descriptions, performance action plans and objectives.
  
• Instigate initiatives that aim to deliver high performance.
  
• Prepare and implement an annual leave schedule for the department.
  

Preparation of Reports.

• Analyse and prepare data driven reports for strategic decision making.
  
• Formulate periodic and ad hoc reports in line with the organization’s reporting guidelines to Management and Deacons Procurement Committee.
  
• Organize periodic Deacons Procurement Committee meetings.